Service one · Custom AI Workflow
Turn the work you repeatinto one button.
Upload quotes, contracts, or reports. The AI handles them the way your company handles them, and hands back a finished file.
What do you need done?
Finance
Connects to the tools you already use
- Outlook
- Microsoft 365
- Excel
- QuickBooks
- Xero
- Gmail
- Google Calendar
- Google Drive
- Google Sheets
- Notion
- Airtable
- Shopify
- Stripe
- Zoom
- Dropbox
Connects to Outlook, Microsoft 365, Excel, Xero, Google Workspace — and any other tool with an API.
Generic AI can't help you, because it doesn't know you.
It doesn't know your price list, your contract terms, or how you handled the same case last month.
So every use starts with pasting context — and the answer still needs heavy editing. The time you saved went into the explaining.
The difference
Off-the-shelf AI agents vs. built for you
The model underneath can be the same one. The difference is whether the work lands on your team or on us.
Manus, OpenClaw, Hermes Agent
sparkAgent
Medium
depends how well each person understands AI
High
the process has passed a security review
Hard
each person sets it up themselves
Easy
one click to run
Low
depends how well each person understands AI
High
the process is written in advance
Low
no view of how staff actually use it
High
a manager can see every run
Weeks
Five minutes
The point of building custom isn't a smarter AI. It's that nobody has to become a prompt engineer.
See it run
Pick an Action and watch one go through.
Keep scrolling — the screen moves one step at a time.
Your team sees their own work
Not an empty prompt box. Finance sees finance, sales sees sales. Pick one and it starts.
Give it the files
Upload them, or point it at the folder you already use. Some Actions skip this — they start when the mail arrives.
It asks before it decides
The AI does not guess for you. It lays out a few ways to go, and waits for you to pick.
You get the file back
Ready to download, and written back into the software you already use.
What do you need done?
Finance
Monthly reconciliation
184 matched. Six have no invoice against them.
Six don't match. How should I handle them?
Waiting on youYou can pick more than one
What it did
- Matched 184 transactions to invoices
- Coded them to your accounts
- Handled the 6 your way
Your file
Also updated
What the owner sees
Who is using it, which workflow, and whether it worked.
Your team gets a button. You get a read-only dashboard, from the day it goes live.
Usage at a glance
How many requests this month, how many Action runs, how many people are actually using it.
Success rate and response time
Per-Action success rate and median response time, so you can see which workflows are genuinely reliable.
By department, by person
Whether finance or sales leans on it harder — and which Action nobody has touched since it was built.
Replies your team marked poor
Thumbs-down replies are collected, and we rework the workflow from them.
Read-only: you can see usage and conversations, not change the workflows — Actions stay with us. Staff also see a notice on sign-in that conversations may be reviewed by the company.
Company overview
This monthDaily usage
Usage by Action
- Month-end reconcileFinance184
- QuotationSales151
- Contract reviewOperations97
- KYC checkFinance68
Labour cost saved
Hand the repetitive work over. What is a year of it worth?
Starting from two people on HKD 28,000 a month saving two hours a day. Change the numbers to yours.
Staff cost saved per year
HKD168,000
About HKD 14,000
- Hours back per year
- 1,056 hours
- Worth about
- 3.0 months of salary
An estimate, not a quote. What you actually save depends on the process itself.
Based on an 8-hour day and 22 working days a month. Base salary only — MPF and other employer costs are not counted, so the real figure is usually higher than this.
Hong Kong reference: the Census and Statistics Department's 2025 Annual Earnings and Hours Survey puts the median monthly wage at HK$21,200, and HK$31,500 for employees with post-secondary qualifications.
Who it fits
- Teams losing several hours a week to the same kind of document
- 3 to 50 people, with a settled way of working that only lives in people's heads
- Anyone who tried a generic AI tool and found it close but never quite right
- Companies that care about their data staying out of a shared system
Pricing
HKD 6,000and up
Depends on the number of Actions, integrations, and team size. We scope it properly before quoting.
Questions
Will our data be used for training?
No. One client, one deployment, one database. Your data stays inside your own instance.
How long does the team take to learn it?
If they can use WhatsApp they can use this. Pick an Action, attach a file, send. There is no prompt to learn.
What if the AI gets something wrong?
Everything comes back as a file or a draft for a person to check — nothing is dispatched automatically. Which Action ran and what it referenced is recorded.
Can we start with just one process?
Yes, and we recommend it. One Action people genuinely use daily beats ten nobody opens.
Want to know which of your processes is worth doing first?
Book a free 15 minutes and we'll start with what your company needs.